How to Use Evernote for Better Productivity, part-2

This is 2nd and last part of how to use evernote for better productivity. In last post, I discussed, how I use evernote for better productivity. In that post I just discussed about folder option of evernote. Today I'll show how I use evernote tag for better productivity.

I've created following six mother tag -

1. What
2. When
3. Who
4. Category
5. Label

1. What: What is a mother tag. It contains three other child tags inside it.

A. Active project
B. Inactive project
C. Read it later

A. Active project: Projects, which I'm currently working on, are tagged with Active project. Suppose, I'm reading a book but not finished reading yet, is tagged with this child tag.

B. Inactive project: If I have something to work on later, is tagged with this tag. For example, I have to write a manuscript "complete checklist for building construction" later, which I haven't started yet, I tag those notes with this tag.

C. Read it later: If I have a email to read, but I don't have time now to read, I tag that with read it later. Or if I've found a interesting blog post but I don't have much time to read that just now. I make tag that post with read it later.

2. When: This is my 2nd mother tag. It's all about time. It contains two child tags.

A. Daily
B. Soon

A. Daily: If I have to do something on daily basis, I tag that with this. Suppose, I'm making a habit of something, which I should do daily basis, I make tag that with daily.

B. Soon: Suppose, I have a project, which I should start urgently, I tag that with this tag.

3. Who: This tag indicates who the note is related to. When I save a note into evernote, I think who the note is related to. I've created several child tags under this tag. For example, I have a blog named "Acivilengineer.com", I created a tag named ACE for that blog. All documents related to that blog, I tagged with ACE. I hold a daily job. I created a job tag and I saved all related documents with the tag "job".
Create tags under this mother tag as your requirements.

4. Category: My fourth mother tag is "4. Category". I created several child tags under this mother tag as my requirements.
As I'm a civil engineer, I have a tag named "engineering" for my professional documents. I have created several others tags under this mother tag. Such as blogging, windows, self improvement, productivity etc.

5. Label: Finally, I have created my last mother tag named "5. Label". Actually, this mother tag is related to "4. Category tag".

As you know from above, one of my child tag under "4. Category" mother tag is blogging. Blogging documents/notes can be various types, like Seo, monetize, blog content etc. For this reson I created "5. Label" tag. For me, child tags under this mother tag are structural, building material, ebook, software, seo, monetize, image etc.

This series have actually been created for giving you a basic concept about how to be productive with evernote. These combinations of folders and tags work best for me. You can justify which combination works best for you. However, this concept I got somewhere in internet. And I've modified that as my requirements.

How I Use Evernote for Better Productivity, part-1

In last post, I shared, why I use evernote. Today I'll share how I use evernote for better productivity.

As you know, evernote has both, folder and tagging options, we can save a document in a folder and tag them as we want.

In our computer hard drive, we can save documents in a folder but can't tag them.
Giving an example will clear your concept.
Suppose, we have created a folder in our computer hard drive named "Book". We save all our ebook in this folder. We can have different types of ebook, for example, for me, I've some books about my profession (which I've studied on-Civil Engineering), some books on computer such as, excel tutorial, autocad tutorial and some others software tutorial etc, some books about literature Nobel, Poem etc. I save them all in the Book folder. And want to categorise them as engineering, computer and literature. But I can't. But I'll able to do this in evernote. Because, evernote has tagging option.

Now lets see how we can do that in evernote. From above example, we'll create a folder in evernote named "Book". We can save all our ebook in this folder. Now if we want to categorise our ebook we can do that by tagging. We can create tag like Engineering, computer and literature.

That is just for example. I organise my document different way in evernote. Lets see how I do -

I've created three folders in evernote -

Inbox
Action Pending and
Cabinet

A short description of above folders -

Inbox: All my new documents, which I haven't tagged or organised yet, go to this folder. This is my primary folder. All my new documents and email which I want to save for later consideration go there. When I have free time, I give appropriate tag to those documents and send to Action Pending folder or delete, if I think I don't need those later.

Action Pending: The Documents, which need further action, I send to this folder from inbox. All documents in this folder needs further action. For example, an ebook, which I need to read later, goes into this folder.

Cabinet: I consider this folder as a file cabinet. Suppose, in office, we keep a file cabinet for keeping our files for future reference. This folder acts like that. For example, I have read an ebook, but want to keep that for future use, I keep that in this folder.

Those are my folders. The actual magic begins with tag. That I'll share in next post.

How I organise my documents and became simple

I've saved a document file somewhere in my computer hard drive. Now I need that file. But I forgot where I saved it. Even I forgot the file name. What should I do?

How many times have you faced this problem?

Nowadays, we use computer everywhere, in office, in home, even we use our mobile as a computer for getting things done easily. Most of my email I read on my mobile. Suppose, I've got an important email on the way which I want to save for later use. What should I do?

I use a universal software for organising my documents world. That is Evernote. I'm not advertising for evernote. Even they didn't pay me a dime for writing this post. I'm just sharing how I use evernote for increasing my productivity and simplifying my computer life.

Little about evernote:
Evernote is a document organising program. You can save office document, pdf document, image, audio and video etc in evernote. Isn't it better to keep everything in one place? You can access all your saved file everywhere in web, in mobile or in computer. Because evernote synchronises instantly when you save changes. Evernote has a desktop version, a mobile version and a web version. So, no matter where you are, you just need a internet connection. You can also access all your documents offline if you have a software version installed in your device. Evernote has a free version and also a paid version. But free version is enough for me. To Know more go to evernote's "website".

Lets light on the above problem. Now I never save my documents in my computer folder. Whatever it is I save them on evernote.
Now I never lose my documents in the jungle.
Evernote has very convenient system to organise documents. I can use tag, I can use folder to save my documents. I'll write how I organise my documents in evernote in my next post.

Some Personal Problems to Solve

The meaning of goal can be different for different person.

What is your goal or what is your life goal?

No matter whatever your goal, to achieve those you have to form yourself at a specific way. You have to make some good habits. You have to choose your value and follow them strictly.

It is not always easy to define life goal. For example, someone sets his goal to be financialy rich. If he ignores his family, his relationship in the way to become rich then what is the value of such a rich. If you become rich but you don't have mind peace then what you will do with that wealth! If you want to become scientist but ignor other valuable things in the way of becoming scientist then what you will do to be a scientist!

Many people will agree with me and many not. Many say if you want to achieve something then you have to sacrifice some other things in your life.

When I asked myself what should be my life goal? The answer is always same, peace.
So I initially made a list of things which spoil my peace.

* I have some credit card debt to pay which bothering me a lot. So I decided to get rid of debt first.

* I have a habit of smoking which spoilling my peace. It also costs me a lot of money.

* I had some good friends whom I spent a good amount of quality time with. They recently have been dr........ I've also started enjoying with them but not regularly. Recently I observed, their behaviour is becoming rude with one another, even with me. And they waste a big amount of time running after that.

So I remove myself from them silently. But it's annoying me a lot and I miss them too much which sometimes become difficult to me to ignore.

* Recently I became dad of a cute baby girl which makes me feel great. But at the same time I'm worried about her future because I don't have any saving fund to secure her future. Noone can ignor money to become peaceful.

* I get up late in the morning which shortens my day's hour. So I get busy all the time which annoying me all day long.

If I make a summary of above problem that will be -

* I've credit card loan

* I'm friendless. My wife is my only friend at this moment.

* I don't have saving fund to secure my family's future.

* I'm not a early raiser.

So I'm making after the solution of these problems.